Submission Support Resources

Access the necessary resources to help you submit data to our holdings. The table below provides pertinent information and guidelines, including manuals, coding tables and specification guides.

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Support resources by data holding

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Data Holding Title Year Description
CJRR Canadian Joint Replacement Registry Minimum Data Set Manual, Updated 2021 2021

Tools and guidelines on submitting data to the Canadian Joint Replacement Registry.

CORR CORR Web-Entry Data Form User Manual 2016

The CORR Web-Entry Form is an online tool that allows providers to securely submit data over the internet.

CPCD Canadian Patient Cost Database Data Submission Specifications 2014

Canadian Patient Cost Database (CPCD) data submission specifications, effective June 2014.

CPERS Canadian Patient Experiences Survey Procedure Manual

Standards and protocols for administering the Canadian Patient Experiences Survey — Inpatient Care (CPES-IC).

CPERS Canadian Patient Experiences Survey — Inpatient Care

A survey for health care professionals to distribute to patients to participate in the Canadian Patient Experiences Survey — Inpatient Care. 

CPERS Canadian Patient Experiences Survey — Inpatient Care, Data Dictionary Manual

Data element definitions and guidelines for collecting data in the Canadian Patient Experiences Survey on Inpatient Care (CPES-IC) Minimum Data Set (MDS).

DAD Discharge Abstract Database (DAD) Submission Manual 2017-2018 2017-2018

This manual provides an overview of the data submission protocols and rules for the Discharge Abstract Database and National Ambulatory Care Reporting System, including how to submit original records, corrections and deletions.

DAD DAD Data Elements 2021–2022 2021-2022 A list of mandatory and optional data elements for Discharge Abstract Database (DAD) acute inpatient and day surgery abstracts, by submitting jurisdiction. Includes a brief description of each data element.
DAD Canadian Health Outcomes for Better Information and Care Infosheet 2016 Terminology for use in patient assessment and electronic health record documentation for the collection of standardized clinical outcomes reflecting nursing practices in Canada.
DAD , NACRS DAD Submission Manual 2020-2021

The DAD Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.

DAD Discharge Abstract Database (DAD) Submission Manual 2016-2017 2016-2017

Provide an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

DAD Discharge Abstract Database (DAD) Submission Manual 2015-2016 2015-2016

Provide an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

DAD , NACRS DAD Submission Manual 2021-2022 2021-2022 The DAD Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.
HWDB Regulated Nurses Database Data Element List 2013

List of data elements on supply, distribution and practice characteristics of the three groups of regulated nursing professionals in Canada.

HWDB Occupational Therapist Database Manual, Version 3.0 2013

Data submission specifications and data dictionary for the Occupational Therapist Database (OTDB) at CIHI.

HWDB Physiotherapist Database Manual, Version 2.0 2013

Data submission specifications and data dictionary for the Physiotherapist Database (PTDB) at CIHI.

HWDB Health Human Resources Minimum Data Set Guide: Text File Format 2013

Standards for collecting, processing and reporting health human resources data.

HWDB Pharmacist Database Manual, Version 3.0 2013 Data submission specifications and data dictionary for pharmacist data in CIHI’s Health Workforce Database (HWDB).
NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2016-2017 2016-2017

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

NACRS NACRS Submission Manual 2021-2022 2021-2022 The NACRS Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.
NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2017-2018 2017-2018

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

NACRS NACRS Data Elements 2021–2022 2021-2022 A list of mandatory and optional data elements for all National Ambulatory Care Reporting System (NACRS) data submission options. Includes a brief description of each data element.
NACRS NACRS Submission Manual 2020-2021

The NACRS Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.

NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2015-2016 2015-2016

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions

NPDB National Physician Database Data Submission Specifications Manual: Data Elements Detailed description of the data elements and submission requirements for the National Physician Database.
NPDUIS National Prescription Drug Utilization Information System Plan Information Document 2020 This document contains information intended to support the interpretation of drug-utilization data and improve the understanding of the administration of public drug plans across Canada.
NPDUIS National Prescription Drug Utilization Information System Database-Plan Information: Summary of Changes 2020 This summary of changes to plan information is provided for federal, provincial and territorial public drug benefit plans and programs for jurisdictions providing data to the NPDUIS Database.
NRS Easy Reference Guide to the National Rehabilitation Reporting System

This guide has step-by-step instructions for participating in the National Rehabilitation Reporting System (NRS), including collecting, submitting and accessing NRS data. 

NTR , OTR National and Ontario Trauma Registry Minimum Data Set Includes demographic, diagnostic and procedural information on all admissions to acute care hospitals because of injury.

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